| Job Responsibilities |
- Front Desk & Visitor Management: Greet and assist visitors/clients, manage visitor log, issue access cards, and maintain a professional reception area.
- Calls, Courier & Communication: Handle incoming/outgoing calls, emails, post, and courier dispatches. Route calls and messages to relevant teams promptly.
- Meeting & Conference Support: Book meeting rooms, manage calendars, arrange hospitality/refreshments for guests, and ensure meeting setups are ready.
- Office Upkeep & Housekeeping: Monitor daily cleanliness, pantry stock, and office utilities. Coordinate with housekeeping and maintenance teams for repairs.
- Inventory & Supplies Management: Track and replenish office stationery, pantry items, and consumables. Raise PO requests and verify deliveries.
- Vendor & AMC Coordination: Liaise with vendors for office supplies, AC, IT, security, and housekeeping. Track AMC renewals and service schedules.
- Admin Records & Documentation: Maintain attendance registers, asset lists, inward/outward registers, and assist with basic HR/admin documentation.
- Employee Support & Travel Desk: Assist employees with ID cards, seating, travel bookings, and act as first point of contact for day-to-day admin queries.
- Recruitment Support: Assist the HR department by screening initial resumes, coordinating interview schedules, and liaising directly with candidate.
- Onboarding & Offboarding: Help execute onboarding formalities for new hires, including compiling orientation kits, gathering personal documents, and setting up workspace setups.
- Support the planning and execution of office events, attendance, employee engagement activities and filing.
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